Why Partner with a Professional Records Shredding Company?

As an owner of your practice or a manager of your business with access to sensitive patient or client documents, it's important to keep their personal information protected. Whether you work in healthcare, you're a tax preparer, or managing a law firm, you may be accumulating records and documents that include social security numbers, health history, and other confidential information that if it got into the wrong hands, could be devastating to your patients and your practice. These records and documents must be handled in a compliant manner, which includes how they're stored on site as well as the destruction method after the required retention period.

Maintaining privacy and your company's reputation is important. That's why partnering with a professional who understands regulations and how to properly manage sensitive documents will help keep you HIPAA compliant. It will also give you peace of mind knowing your patients' or clients' personal information is handled securely.

Although protecting one's privacy is very important, there are other advantages to partnering with a professional to manage all of your records and document shredding needs. Here are some of the other benefits:

Increasing Productivity in the Workplace

Having your staff take on the tedious task of managing document shredding can be time consuming and overwhelming. Most office-size shredders can't handle the capacity or volume of paper waste offices generate so the process can take much longer. Eliminating these types of tasks from your staff will free up time for them to focus on their job at hand, which is to care for your patients and clients. Increasing their productivity can lead to increased revenue for your business.

Saves You Money

Trying to manage your records and document shredding in-house can be costly and the expenses can add up. Examples of costs you may incur include the cost of purchasing the shredding machine, buying special disposal bags, expenses to maintain the shredder, and the cost of replacing any parts or a whole new machine for faulty or inoperable equipment. Partnering with a shredding professional takes these financial burdens off of you.

Minimize Your Liability

As mentioned earlier, you and your staff have a legal obligation to maintain privacy standards for your patients and clients, which are enforced by local, state, and federal regulatory agencies. If you're trying to manage the shredding yourself and a mistake is made, it can increase your liability of a potential data breach. If the paper waste is not properly handled through the shredding and disposal process, personal information can get into the wrong hands, which you are liable for.

To ensure privacy protection standards are followed 100% of the time, partner with a professional and reputable shred company. They understand the regulations and should always provide a certificate of destruction, which helps further reduce potential liability risks. Certificate of destruction is your proof that the documents or records were disposed of in a safe and compliant manor. It will include date, time, and method of compliant destruction.

Contribute to a Healthier Environment

At BWS, we are a zero-waste facility. Once shredded and destroyed, records and documents we dispose of for our customers are bailed and then sent off to be recycled. You could certainly do this in-house, but managing your shredding in the office runs the risk of confidential documentation getting into the wrong hands if bags of shred are accessible in unprotected areas around or outside the facility.

Partnering with BWS to Manage Your Secure Shredding Needs

Here at Biomedical Waste Services, Inc. (BWS) we have over 45 years experience safely collecting, transporting, and disposing of sensitive waste such as patient records and client documentation for a variety of industries in the mid-Atlantic area, including Maryland, Virginia, Washington D.C., Delaware, Pennsylvania, and West Virginia. BWS is a proud member of the Healthcare Waste Institute, a nationally recognized agency centered around responsible healthcare waste management practices. We are committed to providing our customers with secure, reliable records shredding management services they can count on to keep them compliant and protect their patients' confidential information. You will also benefit from the same service technician collecting your medical waste and shredding waste, so all sensitive waste streams are consolidated with one company. Call or contact us to day to partner with an experienced, professional records shredding management company.

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