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What is the Most Cost-Effective Way to Shred Documents?

Businesses have a legal obligation to protect personal and confidential information of their clients or patients. Documents containing sensitive information can consist of medical records, health history, human resource files, tax statements, bank statements, and more. It’s important for businesses to have policies and procedures in place to avoid the risks of this data being misused. One of the best practices for destroying confidential documents is by properly shredding them. Hiring a professional and reliable document shredding company you can trust helps give you peace of mind that your client, customer, and patient information is being protected using the highest level of safety standards. So how much do professional shred services cost? In this article we’ll review cost-effective ways to shred your documents.

Most Cost Effective Ways to Shred Documents

Understanding the difference between On-site mobile shredding and Off-site shredding

On-site, mobile shredding is generally considered a premium service. The mobile shred truck comes to your place of business and shreds your paper documents or hard drives curbside for you to watch as it’s being done. This is a great option when witnessed destruction is required and there’s a large volume of documents or files to be shredded. Pricing can vary based on your volume and may be quoted by box or by cart or bin. Your quote may be determined by how your documents are stored, whether in boxes or in file cabinets.

Off-site shredding, also known as plant service or pick up service, is when a truck or van arrives to your facility, boxes or carts are loaded into the vehicle, and securely transported back to the shredding facility for final destruction. Your boxes are then recycled too! This is a sufficient option when witnessed destruction is not required and is normally the cost-effective solution for shredding cleanouts of all sizes.

How to help reduce your shredding service costs

Details, details, details! The more information you’re able to provide upfront to your document or data destruction company, the more likely you’ll receive simple, upfront costs. When important details, such as staircase only access, oversized boxes, x-rays mixed in, etc. aren’t discussed up front, then you’re more likely to incur additional fees. It’s best to provide as much information as possible when discussing the details of your shred job or cleanout needs with the shredding company.

There are some steps you can take to help reduce the costs of your shredding service. If your documents or boxes are stored in a basement or attic with staircase only access, bring them to ground level where it’s easier access for the service technician. This can help save on additional labor costs. If your boxes contain a mixture of paper and x-rays or other media, separate those items. Most shredding companies will recycle the various waste types and may charge additional fees for separating the materials. Be as flexible as possible with your day and time of service. The less limitations there are on scheduling your service, the more likely you are to get a better rate. This is because the shredding company will want to optimize fuel-efficient routes based on location, which will help reduce your costs.

Ask about drop off services. Many document shredding companies offer drop off services at very low rates. You coordinate the transport of your documents to the shredding company’s facility instead of them picking up or providing on-site shredding service. You may still have the ability to watch as it’s being shredded during the drop off.

Now that you understand the various shredding services and how to help minimize your costs, your next step is to contact a document shredding company to request a quote. If you’re generating paper waste on a regular basis, ask about recurring console shredding services. This option may help keep you organized and streamline your document management efforts, which may save you money as well.

Request a Document Shredding or Data Destruction Quote

Here at BWS, Inc., we have over 45 years experience safely collecting, transporting, and disposing of sensitive waste such as patient records and client documentation for a variety of industries in the mid-Atlantic area, including Maryland, Virginia, Washington D.C., Delaware, Pennsylvania, and West Virginia always with the highest level of safety standards and business practices. Our service options include secure on-site mobile shredding, off-site pick up, recurring console service, and drop off. We offer options fit the needs of all customers, all job sizes. Our specialized customer care team will work with you on the best option that fits your needs and your budget. Call or contact us today for a free quote and to get started with a local and reliable, professional document and data destruction management partner you can count.

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“Our office has been utilizing the services of Biomedical Waste Services, Inc. (BWS) for well over a decade. Their caring, dedicated, and professional team have made it an absolute pleasure to do business with. They are always prompt and courteous in providing whatever service we ask of them. We highly recommend them for your practice!!”

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“Our experience with BWS has been uniformly positive. Their services are prompt, professional, and reliable. Their prices are fair and upfront, with no hidden or recurring charges. We highly recommend them as a vendor.”

ZytoGen Patient Services

“My review from 2019: Still using BWS and still think they're great! My review from 2016: We've been doing business with BWS for a few years now, and their service and pricing are great. We previously used a company who provides the same service in our area but overcharged us for years. I would definitely recommend BWS to anyone in the market for waste disposal at a great price with excellent service.”

“I have fantastic very dependable experience using BWS. I have used them weekly for the last 17 years in my dental practice. There always on the day that they're supposed to be, there's never been an issue with any of the invoices.”

Akbar Masood, D.D.S.

“BWS has been handling our biohazardous waste disposal for three years. They have always been helpful and dependable. I recommend them to all who need biohazardous waste disposal services.”

Chris Donaldson

“Been working with BWS for 10+ years. Fantastic service, always on time and polite.”

Dharani Jasthi

“Prompt, professional, and awesome business. We have worked with them for years and couldn't be happier.”

Tomicka Jackson-George, D.M.D.

“I've used BWS for several years now. Their service is great and their fees are very reasonable, making BWS a great value in hazardous waste removal.”

Louis Sachs, D.D.S.

“Professional and always on time! Great service!”

Kate Blair English

“Great option for healthcare waste management. BWS is an independent owned professional organization that is built on integrity and trust. There is no other company in the region that I'd recommend more. Most others say the right things the folks at BWS do the right thing. I'll continue to recommend them.”

Dave Ryan

We are a medical practice in a new location and needed hazardous waste removal services. We have been so pleased with the level of service and professionalism on both the admin and field work end of BWS services, and their pricing is fair and flexible. We would highly recommend them to any medical practice in need of these services.

Kerry Owens, Avalon Plastic Surgery

Every staff member that I have interacted with has been very friendly. They are quick to respond to emails and do a great job.

Jamie Fleming, National Spine & Pain Centers

Excellent company. Received notification that I was on schedule, showed up as promised, and very professional service from office to driver. Excellent service!!!

Keith Roberts, Biomatrix Specialty Pharmacy

Great service! They are always responsive and ready to help. 100% recommended.

Mireia Pedragosa Marin, Synergy Research

They were responsive and quickly start services. They were also great at answering all my questions and updating on when services would start.

Rebecca Crouse, Randolph Macon Academy

We used BWS for sharps disposal at a doctor's office. I saw their bright truck in the parking lot at work which lead me to call for a quote. They responded to my inquiry quickly and thoroughly, answering all my questions. They gave me pricing that was very reasonable, and lower than many companies I checked. They were a pleasure to communicate with via phone and email, no phone tag! The truck arrived the day and time we planned. The driver was very personable and easy to communicate with. The people I interacted with seem to understand the value of customer service. I would highly recommend them. They will take care of you.

Melissa C, Patriot Chiropractic

Excellent, professional service and very reasonable price on medical waste removal. Danielle was fantastic to work with - thanks Danielle!

Dr. Rosario Ignacio

Reliable and affordable

Dr. Thomas Lutz, Odenton Family Dentistry

I've used BWS for several years now. Their service is great and their fees are very reasonable, making BWS a great value in hazardous waste removal. Over the 20+ years that I have used them the scope of their services has increased as well as making documentation of their service easier to use!

Dr. Louis Sachs, DDS

I ran a dental charity for many years, organizing huge clinics to treat those in need. BWS donated their waste disposal services for every clinic for many years, and they continue to do so to this day. This is always a huge job, and they are always reliable, dedicated, and fun to work with. They know what it means to give back.

Eric B.

Great service & professional reps

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