As an owner of your medical practice or a business with access to sensitive patient or client documents, keeping their personal information protected is important. Documents containing social security numbers, health history, banking details, and other confidential information must be handled promptly. This includes how these files and documents are stored at your facility and the destruction method after the required retention period.

As equally important as maintaining your customer and clients’ privacy, your company’s reputation is important too. That’s why partnering with a professional who understands regulations and how to manage sensitive documents properly will help keep you compliant and out of the headlines for a data breach. You’ll have peace of mind knowing your patients’ or clients’ personal information is handled securely and that you’ll obtain all proper documentation for data destruction services provided by your shredding service company.

There are many benefits and advantages to hiring a professional shredding company, besides protecting one’s privacy, such as increasing productivity in the workplace, saving money, and minimizing liability.

1. Increase Productivity Throughout the Workplace

For your staff to take on the task of managing document shredding, it can be time-consuming. It can also be overwhelming. This may cause some tasks to get backed up or delayed. The office-size shredder just “can’t cut it” (pun intended!) for larger volumes of documents. They’re generally not made to handle the capacity or volume of paper some offices and operations generate. Eliminating paper shredding tasks from your staff will free up time for them to focus on their job, which is to care for your patients and clients. And increasing your team’s productivity can lead to increased revenue for your business!

2. Save Money

While some costs come with hiring a document shredding company, managing your records and document shredding in-house can be more costly, and the expenses can add up. Costs for managing your own shredding may include the cost of purchasing the shredding machine, buying special disposal bags, expenses to maintain the shredder, and the cost of replacing any parts or a whole new machine for faulty or inoperable equipment. Partnering with a shredding professional takes these financial burdens off of you.

3. Minimize Your Liability

As mentioned earlier, you and your staff are legally obligated to maintain privacy standards for your patients and clients. These standards are enforced by local, state, and federal regulatory agencies for various industries and services. If you’re trying to manage the shredding yourself and a mistake is made, it can increase your liability for a potential data breach. If confidential files, documents, or device waste are not properly handled through the shredding and destruction process, personal information can get into the wrong hands, which you are liable for.

Professional and reputable shred companies like us at BWS, ensure privacy protection standards are followed 100% of the time. We understand the regulations and will always provide a certificate of destruction, which helps further reduce potential liability risks. A certificate of destruction proves that the documents, records, or media devices, such as hard drives, were destroyed safely and securely.

4. Environmentally Friendly

By having a professional shredding company handle your service, you may be contributing to a healthier environment. At BWS, we are a zero-waste facility. Once shredded and destroyed, records, documents, x-rays, hard drives, and other media devices are recycled! 

Partnering with BWS to Manage Your Secure Shredding Needs

Here at Biomedical Waste Services, Inc. (BWS), we have over 45 years of experience safely collecting, transporting, and disposing of sensitive waste such as patient records and client documentation for a variety of industries in the mid-Atlantic area, including Maryland, Virginia, Washington D.C., Delaware, Pennsylvania, and West Virginia.  Our service options include secure on-site and off-site shredding. As a  proud member of HWI, a nationally recognized agency centered around responsible waste management practices, we are committed to providing our customers with secure, reliable document shredding management services they can count on to keep them compliant and protect their patient’s confidential information. Call or contact us today to partner with a local, reliable, professional document and data destruction management company you can count on.

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